REGISTRATION: Upon arrival on campus on all conference days, each student must immediately proceed to the registration desk. At the registration desk, you will sign in and receive your conference materials that will include a name badge. You must wear this badge at all times on campus. You will not be allowed to enter any conference events without it.
WELCOME ADDRESS: After an introduction by one of the co-chairs of the conference, Mr. Kearney, Dr. McCartney will give a welcome address on the current role of the United Nations in world affairs. All delegates must be present.
RESOLUTION AND PUBLIC SPEAKING WORKSHOPS WITH TU STUDENTS: During the UN Day events in November, all participants will be assigned a room for an advising session with advanced Towson University students, most of whom are members Pi Sigma Alpha, the National Political Science Honor Society, or Dr. McCartney’s Civic Engagement and International Affairs class. These students have much experience in political writing, public speaking, and international negotiation simulations. They will provide you with tips and advice for the conference. Many of them will also be available to review your proposals before the conference begins in March and/or serve as your school’s “coach.”
GENERAL ASSEMBLY OPENING: All delegates must be on time. You will be assigned seats with a sign to designate your country. The Secretaries, Mr. Kearney and Dr. McCartney, will have a roll call of all delegates. Those not present when their name and country are called will not be able to participate in these sessions.
GENERAL ASSEMBLY SESSIONS– During these periods, delegates will be debating issues and proposals. See the “Rules” section to learn the proper parliamentary procedure. To be recognized to speak, one delegate from each team should give a piece of paper to runners, TU students and conference alumni, who will be walking around the room. The paper should state their country name and the issue/topic on which they wish to speak. You may give runners these notices at any time during sessions, except when closing has been called. The runners will give these pieces of paper to the Secretaries. Any passed messages will be read by runners. Any notes without the delegation country stated and/or regarding business other than that directly relating to the conference will be turned over to your teacher. The Secretaries will call on countries to speak. One delegate from each team should proceed to the microphone on their side of the room and address the Assembly. Secretaries will also be responsible for calling votes, including the closing motion for each session. During sessions, delegates must keep talking in teams to a minimum, using paper notes or whispering voices only. Delegates who are disorderly or disruptive to the conference will be asked to leave. Delegates may briefly leave the conference for restroom visits only.
COMMITTEE MEETINGS: Each team can send only ONE delegate to each committee meeting that they have been assigned. The chair for committee meetings will be either a Towson University professor, graduate student, or honor student. The chair will be responsible for the conduct of this session.
FINAL RESOLUTION PRESENTATION AND VOTING PERIOD: During this period, delegates may present final resolutions that they wish to be considered for approval by the General Assembly or final resolutions against a proposal/idea. To speak, follow the same procedure as for the other sessions. Each team is allowed one vote in all matters.
CAUCUS SESSIONS: During unmoderated sessions, delegates can informally speak with other delegations in order to discuss issues and resolutions and attempt to gain/dissuade support. These discussions will be monitored by teachers and the Secretariat. Discussions must be limited to conference business only. This type of period is the only time that delegates are allowed to leave their seats to talk with delegates from other countries. During moderated caucus sessions, delegates should raise their placards and wait to be recognized by the Secretariat to speak. Comments should be kept to a minimum, such as asking a question of another delegation or responding to a question or comment of another delegation.
DE-BRIEFING AND EVALUATION PERIOD: At this time, the formal part of the conference is over. Delegates will be asked to fill out questionnaires about their experience and the conference. If time allows, we will discuss or de-brief delegates on how things were/were not accomplished in the conference.
CLOSING REMARKS: This address will be given by the conference co-chairs and will signify the end of the meeting.
BREAKS: During all breaks, delegates may NOT leave the campus or the particular building where activities are being held for ANY reason. Breaks are to be used for restroom visits and discussion between teams.